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Conferencing with Your SMART Interactive Product Using NetMeeting Software

Overview

Review this article for tips and information about using Microsoft NetMeeting software to conference with your SMART interactive product.

Solution

Microsoft NetMeeting software is available as a free download from Microsoft Corporation’s website. For more information, or to download NetMeeting software, go to www.microsoft.com/netmeeting. Before you begin a data conference using NetMeeting conferencing software:

• Make sure all conference sites are running the same version of SMART Board software. If one site uses an older software version, the meeting connection will fail. To find out which version you’re running, access the SMART Board Control Panel and press SMART Board Settings.

• Make sure all sites are running the same version of NetMeeting software. Although you can use NetMeeting 2.01 software or later, SMART recommends that you upgrade to NetMeeting 3.01 software.

• If possible, every computer should use the same screen resolution, so that the participants won’t have to scroll. However, this isn’t always possible because different projectors require different resolutions, and you must use the same screen resolution as your projector's native resolution.

Tips

You can only use the Whiteboard component of NetMeeting software to incorporate notes directly into the Whiteboard file. When you pick up a pen or press a lectern pen-tool button, the Whiteboard Color and Line Width palettes in the Whiteboard window automatically display the default color and line width of that pen. You can temporarily change these settings with the Whiteboard buttons, but your changes won't be saved when you return the pen. Use the SMART Board Control Panel to permanently change the default settings to suit your preferences.

When you use the pen tray or lectern eraser in the Whiteboard window, entire objects are erased. You cannot erase pixel by pixel in the Whiteboard component. If you make a spelling mistake in your note, you must erase the entire note.

Saving

Anyone at any site can save the Whiteboard file on their computer. The Whiteboard component of NetMeeting software is the only application that supports this feature. In all other applications, files must be saved to the site that opened the application. If a shared application is Ink Aware, any site can control it and can save it, although the file is always saved at the site that first opened the application.

Notebook Software and SMART Board Software

All sites in the data conference can write on the same page of a Notebook file. However, you must hand over control before a remote site can use the tools provided by Notebook software. Only the site that has control can save the file. No matter which site presses the Save button, the file is always saved at the site that first opened the shared Notebook software.

Using Other Applications in a NetMeeting Conference

For PowerPoint software, you can only double-press to navigate through a PowerPoint slideshow if you’re at the site that started the show.

If a shared application is not Ink Aware, any notes made over it are automatically shared with all sites. All subsequent notes are on the same transparency layer and any participant can add to it. However, only the site that first shared the application can capture these notes (with the Screen Capture tools) or clear this transparency layer (which removes the notes). To clear the transparency layer, return the pen to the pen tray or press the lectern's Left-Click pen tool button, and then touch the interactive screen.

If you’re at the site that's controlling the application and you press the Print button, the note and background image are printed at the default printer of the site that first shared the application.

More Information

For more tips and information, see the SMART Board Software User’s Guide and the SMART Board software Help files, which you can access from the SMART Board Control Panel.

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